Art Programs Manager

Applications will be reviewed in the order they are received until the position is filled.

The Art Programs Manager coordinates and manages Root Division’s exhibitions, artists, and public programming and all related outreach and support. Root Division staff and core of volunteers operate as a team, interacting with each other often, in order to provide a unified schedule of creative learning experiences for artists and the greater community. This position offers an exciting opportunity for someone motivated to work and learn in a unique and dynamic non-profit arts environment.

Learn more about Root Division below and at

Priority Deadline: Friday, February 9, 2024

Projected start date: March 4, 2024 (with paid training starting as early as February 26, 2024).


  • Coordinate, develop, and manage all of Root Division’s arts programming year round
  • Design and maintain 12-month calendar of exhibitions with financial, artistic, and strategic goals for the Second Saturday Series**. Set and follow deadlines for all program operations and related publications
  • Lead and manage Curatorial Committee, including organization and review of proposals
  • Manage and provide support to participating artists and curators to ensure highest quality exhibitions; Meet and communicate with curators at all stages of planning; Administer and oversee all exhibitions related contracts
  • Coordinate and support installation of exhibitions with art preparators and site staff; Oversee gallery hours and art sales
  • Oversee and attend all events including set-up, staffing, and procurement of supplies
  • Manage venue rental and art rental queries, scheduling, and logistics
  • Recruit, train, and supervise Exhibitions Fellow and Interns and oversee related projects
  • Participate in donor, sponsor, and partner outreach and coordination for events and programming
  • Update and monitor program assessment data and processes
  • Collaborate on programming that links on-site exhibitions with educational programs


Assists in sustaining a thriving, dynamic organization 

  • Serve as an advocate of Root Division’s mission by acting as an ambassador to artists, curators, supporters, donors, and sponsors; Coordinate visits/ tours for constituents
  • Form and maintain partnerships with peer organizations, artists, volunteers, and related database of contacts
  • Assist in development of overall marketing strategy for exhibitions and events
  • Support fundraising efforts related to exhibition and arts programming
  • Help coordinate major fundraising events (Taste/ Art Auction) through committee participation; Offer support for any additional events/ fundraising activities related to exhibitions programming
  • Support a thriving Studios Program via participation in Artist Selection Committee & All Artist Meetings
  • Work with staff and board in contributing input/ feedback for organizational strategic planning
  • Miscellaneous administrative, facilities, and program support including gallery and artist support
  • Opportunity to participate on RD’s DEI Advisory Committee of Board, Staff, and Studio Artists
  • Participate in professional development and related trainings as needed

** We encourage you to visit our upcoming 2nd Saturday exhibition (Feb 10), especially if you are new to Root Division and our programming.


Root Division is a visual arts non-profit that provides discounted and free studio space to emerging visual artists in exchange for volunteer service in the community. Our mission is to empower artists, inspire youth, foster community service, and enrich the Bay Area through engagement in the visual arts. At Root Division, we are committed to creating and supporting an inclusive, accessible organization that intentionally brings together diverse groups of artists and audiences. We condemn and do not tolerate racist, ableist, homophobic, transphobic, misogynistic, sexist, or xenophobic attitudes, structures, or behaviors.



  • Bachelor’s degree (or 2 years of equivalent/ related work experience) in fine arts, arts admin, or art history
  • Proven skills in program management/ coordination
  • 2 years experience in facilitating exhibitions and/or events in a professional setting
  • Sensitivity to and understanding of the needs and interests of artists and a diverse audience
  • Reliable transportation to and from Root Division’s facility (1131 Mission Street, SF)


  • Work or academic history in non-profit/ arts administration, or arts related field
  • Strong writing ability and computer skills, including experience using Google WorkSpace & Dropbox
  • Demonstrated outreach experience and/or creative problem solving skills
  • Cultural sensitivity and awareness of local and global events in relation to RD’s mission


  • Masters degree in fine arts, arts administration, or art history (or equivalent)
  • Basic skills for photo documentation and/or knowledge of video/media formats
  • Art handling / installation experience
  • Database/ web experience, specifically with CIVI CRM and/or WordPress
  • Grant writing / fundraising/ media relations experience
  • Valid CA Driver’s License and access to vehicle/reliable transportation  for performing program related errands

Other Considerations

  • Has a strong interest in learning and being resourceful
  • Shows personal initiative and ability to work as a member of a team in a creative, fast-paced environment
  • Has a strong proven record of managing schedules, meeting deadlines, and being organized and detail-oriented
  • Has an overall enthusiasm for Root Division’s mission and the ability to communicate with people of all ages and from a wide variety of backgrounds, including students, artists, curators, visitors, neighbors, and supporters of the organization.


This position is 32-40 hrs/wk, which includes a combination of onsite and remote hours M-FR as well as some evenings and weekends, including 2nd Saturdays and fundraising/ special events. Compensation is commensurate with experience and includes base rate ($28-$34/ hr), paid time off, health plan coverage/ related HSA contribution, and access to free art classes and professional development workshops. This role has potential to grow into a salaried leadership position.

Root Division is an Equal Opportunity Employer and encourages diversity on our staff team, governing groups, and artist community. Black, Indigenous, and People of Color (BIPOC), immigrants, women, and LGBTQ+ candidates are encouraged to apply.

** We encourage you to visit our upcoming 2nd Saturday exhibition (Feb 10), especially if you are new to Root Division and our programming.

Applications will be reviewed in the order they are received until the position is filled. Applications received by February 9, 2024 will be given priority consideration. 

Projected start date: March 4, 2024 (with paid training starting as early as February 26, 2024).


Please send an email to Rachel Welles, Managing Director to with the following:

  • Subject: Attn: Art Programs Manager Search – Your Last Name
  • Contact Info: Name, Email, Address, Phone, and website (if applicable)
  • Clear and concise 1-page cover letter attached as PDF; Content should include how the candidate will contribute to the mission of diversity and inclusion in our organization
  • Recent CV/ Resume attached as PDF
  • 3 References: Contact Name, Title, Phone, Email
  • (Optional: Portfolio/links of any exhibition/ curatorial/ related work or other samples)
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