Facilities Coordinator

Priority Deadline: Thursday, December 15, 2022

Applications received by December 15, 2022 will be given priority consideration.

Projected start date: January 18, 2023 (with paid training starting as early as January 9, 2023).

The Facilities Coordinator supports all aspects of creating and maintaining a safe, accessible, inclusive, and productive space for the organization and its operations. Root Division staff and its core volunteers operate as a team, interacting with each other often, so that the organization provides a unified schedule of creative learning opportunities and experiences for artists and the greater community. This role offers an exciting opportunity for someone motivated to work and learn in a unique and dynamic non-profit arts environment.* Learn more about Root Division below and at rootdivision.org.


  • Maintain general cleanliness and safety of Root Division’s space and surroundings, including galleries, classrooms, offices, woodshop, digital lab, storage areas, hallways, stairways, emergency exits, entryways, parking area, and adjacent sidewalks
  • Coordinate facilities tasks for volunteer support; Finish tasks not completed by volunteer artists or hired contractors
  • Support production of RD exhibitions/events/classes in collaboration with staff/ hired contractors
  • Oversee proper storage of supplies, tools, lighting, and AV equipment
  •  Uphold guidelines for space use and safety information in regards to doors/security, lighting, and use of equipment & tools
  • Support 2nd Saturday, fundraising events (TASTE/ Art Auction), donor events, and programs in facility-related tasks
  • Act as an on-call/ emergency contact for any facilities-related issues
  • Work with Executive Director, Managing Director, board, and other staff to maintain a positive, efficient work environment 


Assists in sustaining a thriving, dynamic organization

  • Serve as an advocate of Root Division’s mission by acting as an ambassador to artists, students, supporters, donors, sponsors, neighbors, and other organizational contacts.
  • Support thriving Studios Program via participation in monthly All Artist Meetings and oversight of service hours and policies;  Support on-boarding process for new artists, interns/volunteers, and fellows
  • Participate in professional development and related trainings as needed.
  • Miscellaneous program support including reception, meeting prep/ set-up, and errands
  • Opportunity to participate on RD’s DEI Advisory Committee of Board, Staff, and Studio Artists


Overall support in sustaining a thriving, dynamic organization

  • Help recruit & coordinate interns/ volunteers for development needs
  • Support coordination of thriving Studios Program via participation All Artist Meetings
  • Work with staff and board in contributing input and feedback for organizational strategic planning
  • Participate in professional development and related trainings as needed.
  • Miscellaneous administrative and program support including reception, phone, filing, meeting prep/ set-up, general office/ facility upkeep, and errands.
  • Opportunity to participate on RD’s DEI Advisory Committee of Board, Staff, and Studio Artists

* All tasks are based at Root Division’s facility, so applicants based in SF or within a 2-3 mile radius of RD’s space are preferred.


Root Division is a visual arts non-profit that provides discounted and free studio space to emerging visual artists in exchange for volunteer service in the community. Our mission is to empower artists, inspire youth, foster community service, and enrich the Bay Area through engagement in the visual arts. At Root Division, we are committed to creating and supporting an inclusive, accessible organization that intentionally brings together diverse groups of artists and audiences. We condemn and do not tolerate racist, ableist, homophobic, transphobic, misogynistic, sexist, or xenophobic attitudes, structures, or behaviors.



  • 2 years of related skills/work experience in facilities, space coordination, or related work
  • Working knowledge of general tools and equipment
  • Sensitivity to and understanding of the needs and interests of artists and a diverse audience
  • Reliable transportation to and from Root Division’s facility (1131 Mission Street, SF)


  • Strong interpersonal communication skills with a sensitivity to support a variety of personalities and needs
  • 2 years of coordinating volunteers/ staff in facilities, art space, art handling, or related field
  • Working knowledge of Google WorkSpace (Google docs & spreadsheets)


  • Extensive experience in facilities management, construction, art handling, preparator work, or related field
  • Advanced building skills; Able to regularly lift 25+ lbs
  • Working knowledge of advanced technology/ creative tools (3D printer, large format photo printer, etc.)
  • Extensive volunteer/ staff management
  • NERT Certification and/or training in de-escalation strategies and techniques
  • Bi-lingual in English/ Spanish and/or Tagalog
  • Valid Driver’s License and access to a vehicle or other reliable transportation for errands and offsite tasks

Other Considerations

  • Has a strong disposition towards being resourceful & productive; Works well with checklists and inventories.
  • Shows personal initiative and ability to work as a member of a team in a creative, fast-paced environment
  • Has a strong proven record for the ability to meet deadlines, being organized, and being detail-oriented
  • Has an overall enthusiasm for Root Division’s mission and ability to work with various constituencies of all ages & from a wide variety of backgrounds, including students, artists, and supporters of the organization

Physical Requirements: Performing this job includes some manual labor including the use of tools or controls, standing, climbing ladders, and lifting/ carrying up to 30 lbs.


This is a part time position (~8-10 hours/ week), which requires at least 1-2 weekdays as well as occasional evenings and weekends, including 2nd Saturdays and fundraising/ special events. There are increased needs and hours and during seasonal fundraisers (April/Oct). Compensation is commensurate with experience, and includes base wage ($22-$25/hr), paid time off, free onsite parking, and access to free art classes and professional development activities. Position has potential to grow into a larger role (i.e. Manager) based on experience and ability to learn new skills. Can also be combined with access to an onsite art studio for partial work trade and/or with other available part-time roles for full-time position with additional benefits.  (See other postings.)

Root Division is an Equal Opportunity Employer and encourages diversity on our staff team, governing groups, and artist community. Black, Indigenous, and People of Color (BIPOC), immigrants, women, and LGBTQ+ candidates are encouraged to apply.


Please send an email to Michelle Mansour, Executive Director to employment@rootdivision.org with:

  • Subject: Attn: Facilities Coordinator Search – Your Last Name
  • Contact Info: Name, Email, Address, Phone, and website (if applicable)
  • Clear and concise 1-page cover letter attached as PDF; Content should include how the candidate will contribute to the mission of diversity and inclusion in our organization
  • Recent CV/ Resume attached as PDF
  • Optional: Small sample portfolio of any exhibition/ curatorial/ related work (PDF or link)
  • 3 References: Contact Name, Title, Phone, Email
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